The Human Resources Administrator provides comprehensive administrative and operational support across the employee lifecycle, ensuring accurate, timely and confidential administration of employee information and HR processes. Serving as a key point of contact for employees, managers and external stakeholders, this role combines strong attention to detail and effective coordination to deliver a responsive, positive employee experience.
Major Responsibilities:
- Maintain accurate and confidential employee records within the HRIS and employee files, ensuring data integrity and compliance with organizational and legislative requirements.
- Process employee lifecycle transactions including hires, transfers, promotions, leaves of absence, return to work and terminations and prepare related employment documentation and correspondence on a timely basis.
- Coordinate document retention and records management in accordance with departmental processes and legislative requirements and support audits by maintaining accurate documentation.
- Prepare HR statistics, organizational charts, meeting minutes and other administrative documentation and coordinate meetings, training sessions and related presentations.
- Coordinate recruitment administration, including posting positions, scheduling interviews, preparing interview materials and maintaining applicant tracking records.
- Prepare employment offers and onboarding documentation and coordinate pre-employment requirements.
- Facilitate onboarding and orientation activities for new, student and temporary employees and follow-up to ensure a positive experience.
- Administer employee benefits, pension and payroll related documentation, including enrolments, changes and terminations, liaising with providers to resolve routine inquiries.
- Prepare HR reports and workforce metrics and identify opportunities to improve administrative processes and workflows.
- Support HR projects, policy updates and process improvement initiatives.
Education, Certification and Other Qualifications Required
Skills and Abilities:
- Advanced verbal and written communication skills
- Advanced attention to detail and accuracy
- Intermediate proficiency with MS Office & SharePoint
- Intermediate organizational skills with the ability to manage multiple priorities
- Ability to manage confidential information with professionalism and discretion
Knowledge:
- Intermediate knowledge of PeopleSoft or other HRIS platforms
- Basic knowledge of Human Resource principles and practices
- Basic knowledge of the Employment Standards Act, 2000 and Accessibility for Ontarians with Disabilities Act requirements
- Basic knowledge of Occupational Health and Safety requirements as it relates to individuals, the organization and operational requirements.
Experience:
- Undergraduate diploma/degree in Human Resources, Business Administration or related discipline
- Post Graduate Certificate in Human Resource Management preferred
- 1 year working in an office environment, previous experience in HR preferred
