The Alma Mater Society (AMS) is the oldest student association in Canada and has been a central student organization at Queen's since its founding in 1858. Today, the AMS acts as a service, advocacy, and governing body on behalf of all students enrolled in AMS-affiliated programs at Queen's University.
The AMS is a not-for-profit entity created by the Society to ensure its continuing financial viability by overseeing the management of its services and associated financial affairs. It is bound by the By-laws and corporate philosophy of our Mission and Operating statements as set out in the AMS Constitution.
In addition to providing wage-based service staff positions for students wanting employment, the AMS seeks to support the Society's broader objectives through the provisioning of a high quality, relevant range of student funded services, that provide a wide range of employment opportunities and meaningful out-of-classroom learning and skill acquisition experiences for students.
Orientation Roundtable Assistant Director
Reports to:
Orientation Roundtable Director
The Orientation Roundtable (ORT) is a group that meets regularly and consists of the ORT Executive and representatives from each faculty society. The ORT Executive consists of the ORT Director, the ORT Assistant Director, and 4 Leads (Logistics, Systems and Support, Media and Sponsorship, and Social Impact). ORT is responsible for the overall planning and coordination of Faculty Orientation, and completes all room and space bookings, organizes leader training for all Orientation Leaders and Executives, and liaises with the University and other AMS departments. The ORT Assistant Director serves as a key support system for the Orientation teams by directly assisting the ORT Director in completion of the Office’s mandate and responsibilities. This position is a one-of-a-kind at Queen’s and provides a unique way to get involved with Fall Orientation!
Time Commitment, Eligibility, and Remuneration
- 10.5-month waged term from December to October 15th of a time commitment of 15 hours/week December – April, 25 hours/week from May to August 15th, 30 hours/week from August 16th to September 15th, and 10 hours/week from September 16th to October 15th.
- The successful applicants will be required to attend training provided by the Human Resources Office.
- Successful applicants must return to Kingston by the beginning of August (exact date to be set by ORT Director). This means there is a 4-week period prior to and including Orientation where other directors are expected to work approximately up to 25 hours to finalize preparation for Orientation
- The time commitment during the year is spread across both semesters; thus, students who are participating in an exchange program may not be eligible.
- All AMS assistant managers must be in what is equal to 3.0 units per semester across the year; and have paid their full slate of mandatory fees as well as their AMS Membership Fee
- All AMS employees must be in good academic standing, as defined by the employee’s program, and
- Be legally able to work in Canada.
Responsibilities
ORT Assistant Director Responsibilities
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- Attend all weekly ORT meetings and ORT Executive meetings (dates to be set by ORT Director)
- Coordinate and execute mandatory training sessions in February for all Faculty Orientation leaders and Orientation Committee executives
- Coordinate and execute training sessions during Leader/Executive Training Week prior to Orientation for Orientation Leaders and Executives, including topics such as leadership and mentorship, emergency procedures, accessibility, and incorporating University and community resources (specific content of these sessions will follow the recommendations put forth by SORC and considerations from ORT Director)
- Responsible for supporting faculty specific Orientation training
- Facilitate and deliver additional ad hoc training/development opportunities as necessary or when requested by ORT Director or mandated by SORC recommendations
- Take on managerial administrative tasks from May to August alongside the ORT Director
- Create the scheduling for all members of ORT - including on-call schedules for the storage locker - work with Director to have ORT members at the necessary events they need to go to
- Work with ORT Director and the Media and Sponsorship Coordinator) to finalize equitable sponsorship for ORT and faculty societies
- Support ORT Director with the incident reporting process
- Meet with ORT Director regularly, attend all ORT meetings, and meet with corresponding stakeholders.
- Submit a written transition manual by end of the employment term.
Competencies
- Accountability
- Attention to Detail
- Communication
- Cultural Sensitivity
- Problem Solving
- Conflict Management
- Time Management
- Public Relations
Job Requirements
- Sound analytical thinking, planning, prioritization, and execution skills
- Demonstrated time management skills
- Ability to identify measures of performance and actions needed to improve or correct performance
- Ability to manage, lead, and motivate a team to achieve and exceed their goals
- Ability to delegate, set expectations, and monitor progress of all direct reports
- Ability to remain calm and poised in urgent situations
The AMS is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of age, race, religion, colour, disability, sex, sexual orientation, or national origin.
